AGM Minutes / Procès verbal de l'AGA
University of Western Ontario / May 30, 2005 / le 30 mai 2005

Attendance / Présences : 30  
Secretary / Secrétaire : George Belliveau

Before the meeting began at 3:45 pm we welcomed the representatives from the Federation.  Federation rep. (Donna Pennee) spoke to some changes within SSHRC:
Richard Plant urged us to recognize the work of the Federation, especially informing newer scholars.  These people volunteer a great deal of their time and we should be aware of their work and the benefits they bring.  Perhaps some of the senior association members could share their knowledge with newer members.

1.  Approval of agenda – Alex Hawkins moved, John Poulsen seconded. Approved. Add archives, Professional concerns committee to Other business.

2.  Accept the minutes – Ric Knowles moved, Bruce Kirkley seconded. Approved.

3.  President’s report
Glen thanked the Executive for their collaborative effort in organizing this year’s conference.  Thank also to Allan Pero for on-site support.  Thanks to Cyndi for organizing the lunches, cabaret etc…  Thanks to those who organized the panels and sessions (David F., Anna M., Sherrill G., George B.)  Thanks to Bruce. B. for plenary speaker, Jessica for Membership work.  Overall, the association is in good shape … good energy at the moment and solid numbers.

4.  Treasurer’s report (Bruce Kirkley)  See handout with figures: Income/Expenses; Net worth.
Trying to better understand long term membership situation
Healthy budget, and perhaps consider other initiatives that are within our range to support the organization
H. McCallum donated $10,000 to build the scholarship fund – great news
Travel assistance for conference is available, forms available
Discussion around IFTR membership – what’s the benefit?  Suggestion to add IFTR info. in newsletter.  Do we have a Cdn. Rep on that committee?
Jerry Wasserman moved to accept the Treasurer’s report. Ric Knowles seconded.  Accepted.

5.  No secretary report

6.1 Elections (David Fancy)
– 4 acclamations (Cyndi Zimmerman– V.P.; Len Falkenstein. – Atlantic; Jessica Gardner. – Ontario; Sherrill Grace – B.C.)  Congrats to all.
Encourage more candidates for election in the future.

6.2  Memberships (Jessica Gardiner)  See report.
Numbers are good and appear to be growing
Consider giving grad students a membership as a gift (some have done this in the past).
Encourage colleagues to become members.

6.3  TRIC  (Bruce Barton)  See report
Thank you to the assistants for their work (Jen. H., Rebecca B.) & to Richard Plant and the team.
Received SSHRC funding for three more years.
24.1-2 should be out very soon. Another general double issue is nearly ready to go.
Jan. 06 an issue on Shifting Tides is coming out. Special issues on Theatre and Education, Religion and Drama, Space and Subjectivity also being prepared.
Any thoughts on the new design?
A new Book Review editor is sought – thanks to Bruce K. for his work to date.
Richard Plant thanked Bruce B. for all his work – 3 double issues coming out in a short time! Great work Bruce.

6.4  Scholarly awards  (you’ll find out tonight at the banquet)
Thank you to all who served on the committees – see report. (Sherrill Grace)

6.5  Newsletter  Please send news: projects, research, recent grad theses.  Discussion. See report

6.6  no report from CFHSS

6.7  McCallum – thank you to the jury for their work – Stephen Johnson, Erin Hurley, Kirsty Johnston, & Piet Defraaye.
See report

6.8  Lawrence Prize – more funding received from Mrs. Lawrence – great! See report

6.9  IFTR – discussed earlier.

6.10  Playwrights Guild – to be discussed with conference 2006.

6.11  Women’s caucus – nice lunch, maybe they’ll meet before York conference as a group.

6.12  Francophone caucus – organized panel on Michel Ouellette – went well. Looking at French teacher association.
See report

6.13 Praxis caucus – see Claire’s report, looking for one or two new people to serve.

7.  Conference 2006 – York University – May 27-31
Conference co-coordinator – Laura Levin, with support from Judith R.
Playwrights guild will have their annual meeting in Toronto and the times overlap.  Discussion about having a joint day with panels and sessions, likely May 26 – exciting possibilities!

8.  Other business – archives – are they still in Guelph?
Glen has materials (Newsletters in Moncton); we should try and send all materials to Guelph, even though it may not be organized, it’s there as a holding place. Ric Knowles mentioned that tapes need ethics approval with proper permission in order for the work to be archived.
Professional concerns committee – we need one for a variety of reasons.  Could someone take this over, suggested Denis S.?  A number of ideas and reasons for this committee were discussed … publishing workshop, how systems work … very helpful to new scholars. There was discussion of including a special panel at next year’s conference to address some of these issues.

Meeting adjourned 5:18 pm – Moved by Denis Salter.